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COVID Collaborative Monitoring Committee

As we begin a second school year with impacts of the COVID-19 pandemic, even with improvement in our community, and our high levels of vaccination rates (currently at 75.6% of eligible county residents), Jeffco Public Schools and our community will need to monitor changes which can impact delivery of education to our 80,000 students. In order to support understanding of issues related to schools and the local public health conditions, clear communication and opportunities for feedback, Superintendent Tracy Dorland is hosting the second year of the Community and Staff COVID Collaborative Monitoring Committee.

Originally created in the summer of 2020, the committee included representatives from our parent and student community, our three district employee associations (JCEA, JESPA and JCAA) and key district administrators. The committee met many times over the course of last year and included subject matter experts from organizations such as Jeffco Public Health, as needed. This committee was able to provide valuable input from a variety of stakeholder perspectives to aid the district in making decisions related to our delivery of education.

Members of the CMC-21/22 will provide broad input from stakeholders, share information from the district with stakeholders in order to gain quality input from a wide scope of individuals, and will provide work and support to the committee between meetings, as needed. The membership application link is below, and must be completed by interested individuals by August 30, 2021.

The committee will continue to work toward the goals of the original summer of 2020 goals: The committee is created to monitor Colorado and Jefferson County pandemic conditions and school data including school infection rates, student attendance and engagement, and other pertinent data for the purpose of making recommendations regarding the district’s plan to manage operations related to the pandemic. Recommendations must be data-informed from findings and information from the Colorado and Jefferson County Public Health Departments. Recommendations will be made to district leadership after the committee agrees to the recommendation using a consensus model. If the committee is unable to reach a consensus, the committee may provide feedback in the form of a majority and minority report. Jeffco will adhere to any public health orders required by the federal, state or county public health offices. The committee may request appropriate information and data of the district, to assist in providing feedback and recommendations.

Membership
The superintendent is seeking members for this committee who represent voices and opinions of our community, members who are willing to engage in difficult conversation on issues while bringing an open mind to alternate opinions shared by peers. With this diversity of voices and opinions, we will build a shared understanding of multiple perspectives and the best recommendations for consideration will be made in support of our Jeffco students.

Membership composition (up to 58 total):

  • Parents from each of our 5 board member districts (up to 10 members), inclusive of elementary, middle, and high school, charter, option schools
  • Students (up to 8)
  • Community members, non-parent (up to 8)
  • Association (JCAA, JCEA & JESPA) presidents, executive director or staff (3 total, 1 each association)
  • Educators (up to 3 appointed by JCEA, up to 8 total, representing elementary middle and high school)
  • Education Support Professionals, school and operations (up to 3 appointed by JESPA, up to 8 total)
  • School/Building Leader (up to 2 appointed by JCAA, up to 6 total, representing elementary, middle and high school)
  • Central Staff representatives - up to 6 total

The superintendent and the association presidents will recruit individuals to fill the membership. The superintendent will make final selections to the committee, taking into consideration recommendations of the association presidents and some placements from the association presidents. Consideration in selection will be given to community representation with significant consideration given to applicants who are parents and who have prior background knowledge and expertise related to the school district and public health, safety, and possibly infectious diseases (due to the time constraints under which the recommendations must be submitted).

Schedule and Time Commitment

  • Late August - application process closed
  • September - selection process
  • September 28 - kick-off meeting
Regular monthly meeting
  • Estimated 90 minute meetings, 6-7:30 p.m., 4th Tuesdays, 4E conference room, Education Center
  • Meeting schedule may adjust depending on pandemic level impact over course of the school year
  • Interim electronic communications/requests for feedback may occur with members due to changes in spread/retreat of the pandemic’s impact on Jeffco schools.
  • Website will be maintained to further community engagement by posting agendas, presentation materials and potential (interactive) requests for feedback.
  • Leadership
    The superintendent will appoint a functional chairperson for the committee. The chairperson shall be responsible for scheduling meetings, setting agendas, and ensuring the primary goals of the committee are met - gathering feedback to potential plans and options and making recommendations to Superintendent Dorland. The committee shall rely on a consensus model to determine recommendations and action steps. If consensus cannot be achieved, then the committee may use a majority/minority report structure to provide input and ensure multiple perspectives are represented.

    Thank you for considering the CMC-21/22 as a point of contribution to Jeffco Public Schools efforts related to the learning environment of our students this school year. We look forward to seeing your application.


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