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Transition to Remote Learning - Family Overview

In planning for the 2020-21 return to school, Jeffco Public Schools is updating our Remote Learning Plan based on what we learned from spring 2020 when the COVID-19 pandemic occurred. This updated overview explains how schools will transition to remote learning so our students continue their education in the event of health guidance impacting in-person learning.

Document Download

This webpage is available as a downloadable PDF in the following languages:

Conditions for Transitioning to Remote Learning

1) If Jefferson County Public Health (JCPH) determines the county re-enters the Stay-at-Home public health order due to a resurgence of positive cases, Jeffco Public Schools will switch to remote learning for all students.

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2) The following conditions may prompt a transition to remote learning at a school, grade or cohort level.


case outbreaks

multiple case outbreaks graphic

Positive Case of COVID-19 & Next Steps

  • In the event of a positive case of COVID-19, Jeffco Public Schools will work in collaboration with JCPH and follow the collaboratively developed Quarantine Process. Our quarantine process is in alignment with CDPHE’s cases and outbreaks in child care and schools.
  • Symptomatic staff and students in the building will need to go to a designated Medical Safe Room (not the health room, as this must be kept available) until they can safely leave the building.
  • District RNs, Health Aides, and other designated staff have more detailed training for the Medical Safe Rooms and management of symptomatic students and staff. Follow-up from the District RNs will continue with all symptomatic staff and students that are sent home.
  • Coordination with JCPH regarding suspected and confirmed cases includes:
    • JCPH will assist the Jeffco Public Schools leadership team in determining a course of action for individual schools on a case-by-case basis.

    • Notification letters will be sent by Jeffco Public School’s Director of Health Services and the Communications Department collaboration with school administration.

Transition to Remote Learning

Day one after announcement to pivot to remote learning

Individual schools will determine how quickly they will adjust to remote learning (immediately or following a one-day closure if deemed necessary by School Leadership). They will decide when students will be expected to engage online. Time will be designated to helping teachers set up the online learning space for their class(es). Webinars and support will be made available through the Ed Tech team. Schools will be expected to message their families immediately and continue supporting the ongoing adjustment to remote learning.

School day structures

Individual schools will publish their own schedules aligned with District expectations. Schedules will be shared by schools when an individual school or the District transitions to remote learning during the school year.

Learning Protocols

Building on lessons learned from the spring, expectations are in place for schools across the District to provide a high-quality education whether serving students remotely or in-person.

Common Learning Management Systems (LMS) will be used across the District:

  • Seesaw (PK-3)
  • Google Classroom (3-12)
  • Schoology (6-12)

Each week, students will interact with their teachers in a face-to-face (Zoom or Google Meet) environment.

Students will experience a minimum of 3 hours of synchronous learning each day. Synchronous learning is an approach where teachers and students are online at the same time with a set schedule. The teacher provides learning resources and/or assignments during a set time.

Asynchronous learning is an approach where teachers and students are not online at the same time. The teacher might provide learning resources and/or assignments that students would do independently, at a time that works for them.

Grading and Assessment Policies
Due to state assessment cancellations during COVID-19, Jeffco will continue with guidelines for grading policies and an assessment plan to determine the needs of their students. The District will administer MAP, Acadience, and the Kindergarten Readiness Assessment (KEA) aligned to the student testing calendars. Family support will be provided for these tests, including the following:

Measure of Academic Progress (MAP for grades 3-10) Family Supports for MAP Remote Testing

The Acadience Assessment

The Kindergarten Early Assessment (KEA) Family Supports (Kindergarten)

Please contact your school for more information on specific grading policies.

Attendance

Attendance is key to a student’s success. Contact your school directly to learn more about expectations for remote attendance. Remote attendance for a school may be counted in the following ways:

  • Presence during in-person instruction
  • Assignmentss completed at home
  • Logging into the online learning platform
  • Signing an online form agreeing to work completed at home
  • Student demonstration of learning
  • Responding to teacher emails or communication
  • Viewing pre-recorded instructional videos
    or
  • Observing or participating in online discussions or forums through platforms such as Zoom or Google Classroom

Student Supports

Student supports such as delivery of special education and related services, equity, diversity and inclusion, social-emotional learning, counseling services, english as a second language and much more will continue being offered in a remote learning environment.

REMOTE LEARNING PREPARATION

Families can help students prepare for remote learning by doing the following:
  • While students are in-person learning, they will need to get in the habit of bringing their Chromebook, iPad, laptop, charger, and headphones home each night.
      If a student needs to borrow a device, they should work with their school to determine if extra devices are available.

  • Students will need to ensure they have a high-speed internet connection at home.
    • For students who do not have the internet, a hot spot may be available for checkout. Please contact your school.

  • Know your student’s logins and passwords.
  • Register in the Password Reset Tool.
  • Learn how to contact your school from home.
  • Know how to contact the teacher through your Chromebook, laptop, or iPad.
  • Set up a place to focus on learning at home.
  • Have a few independent reading books.
  • Use the available technology self-help resources to answer many common questions around applications and technology.
  • View Jeffco’s Remote Learning Tips for Students.

Technology Supports

Internet Connectivity for Students

Students and families without reliable internet access should reach out to their school for help. School staff will then work with central IT staff, community partners (such as the Jeffco Schools Foundation and Jefferson County Public Library), businesses, and others to ensure students have access to home internet for remote learning. Find low-cost internet options to consider.

Student Devices

The District identified the total number of devices we have available and has been working to redistribute those so that each student has access to a device that they can use for remote learning. All 5th and 9th grade students received a new device at the beginning of the school year as part of the TechForEd program. The school-owned devices they were using are being redistributed to lower grade levels. Our 6th and 10th graders received devices through this program last year.

Supporting Students and Their Families

We continue to staff an external technical helpline at 303-982-3438 for students and their families. Additionally, we have developed a flowchart to help families navigate who they should contact about technical issues. Our public website has two great resource pages: the device support page and our technical resources page, which include resources for Chromebooks, iPads, Google Classroom, Schoology, SeeSaw, and more. Most of the technical resources linked have been translated into multiple languages.

Technology Tools

IT and Ed Tech have worked together to release and support additional digital tools and applications, such as Actively Learn, Adobe Spark, Screencastify, and Zoom, as well as streamline existing tool usage and processes to complement our dynamic educational environment this year. Families have access to the Securly Home App to both monitor and control their student’s activities on their Jeffco devices. The District also purchased the Securly classroom management tool for use by teachers district-wide. One of the key benefits of Securly Classroom Management is that it can be used for both in-person and virtual classroom environments.

Food and Nutrition Services

Food and Nutrition Services will continue providing “grab and go” meals for students. The locations and times for “grab and go” services will be determined and communicated in the event that a school or a district transitions to Remote Learning.

Childcare Services

A limited number of school sites and seats will be made available for childcare for students in grades PK-5 in the event of a transition to remote learning. The number of sites and seats available will be determined based in part on the public health guidelines at the time. Decisions on seats will be made based on need, such as students who qualify for Free and Reduced-Price Lunches (FRL).

Communication With Families

Jeffco Public Schools will be continuously communicating with families during this transition time and while in remote learning. The District will continue to provide critical updates and information via our Community Update email newsletter. Schools and teachers will be communicating about their specific schedules, classes, and details related to their school. In addition, announcements and important updates will be shared through:

If you are not receiving email, phone calls, or text message communications, please check your contact information settings in Jeffco Connect or contact your school office for additional support. All families should be receiving the District’s Community Update e-newsletter. If you are not or have unsubscribed in the past, sign up to join the Community Updates email list.

DISTRICT SUPPORTS FOR REMOTE LEARNING PHONE NUMBER
Jeffco Public Schools Main Line 303-982-6500
Charter School Office 303-982-6805
Community and Family Connections 303-982-1144
Equity, Diversity, and Inclusion 303-982-6559
Food and Nutrition Services 303-982-6748
Gifted and Talented 303-982-6650
Health Services 303-982-7251
Preschool (Early Learning Department) 303-982-1737
Safe2Tell 1-877-542-7233
Special Education Community Support Line 303-982-6682
Technical Support Family Helpline 303-982-3438
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