Property Disposition

District leaders will review each unused property, including location, condition, demographic projections of the area and future needs. If the leadership team determines the property is no longer needed, they will recommend to the Board of Education that it be considered “surplus” (per Jeffco Policy DN). The Board must vote to classify a facility as “surplus” in order to move forward with the process of selling or leasing it to an outside entity.

Once a property has been deemed “surplus” by the Board of Education, Jeffco staff will advertise and host a public meeting to share detailed information about the property and put out an invitation for an “intent to propose” proposal for future usage. Any person, organization, group or business may submit a proposal during the proposal window.

Once proposals have been submitted, Jeffco will begin a thorough review process involving community members, the Property Disposition Advisory Committee and Jeffco staff. The advisory committee’s assessment of proposals will be shared with Jeffco’s leadership team, which will in turn inform the Board and enter into contract negotiations with one or more “proposers” based on their review.

Jeffco staff will work with interested parties on negotiating the terms of a sale or lease. Once terms are finalized, the Board will receive information about the negotiated contract, including a staff recommendation, to make a final decision.

Jeffco will continue to maintain all properties it owns until the transfer of that ownership is complete.

With only a few exceptions, it is not yet known which properties will be retained for future use and which ones will be made available for lease or sale. When/if Jeffco’s leadership team determines that a building is no longer needed for use by the district, the Board of Education will be asked to deem the property as “surplus”, thus allowing for the commencement of the sale/lease process. Allendale and Zerger were presented to and approved by the Board in March 2023, and additional yet-to-be-named properties are tentatively scheduled to be presented to the Board throughout 2024-2025. Dates are subject to change as the district completes its internal needs assessment. This is a multi-year process.

Jeffco’s leadership team is in the process of assessing current and future needs for its students and will make these determinations on a property-by-property basis over the next 12 to 24 months. Properties identified as candidates for surplus designation are tentatively scheduled to be presented to the Board of Education throughout 2024-2025.

Per District Policy DN, only the Board may deem a property as “surplus.” The Jeffco leadership team will take their surplus recommendations to the Board, which will then vote to approve or deny the recommendation(s).

Jeffco’s leadership team is conducting a comprehensive self-assessment of anticipated needs for both current and future students. Enrollment trends, birth rates, neighborhood demographics, housing forecasts and evolving student needs are examples of considerations in the decision-making process.

View a list of properties that are currently vacant or will become vacant soon.

Jeffco is committed to ensuring safety and maintaining adequate aesthetics on all properties, whether occupied or not. As such, all vacant buildings will have robust security systems in place, inclusive of monitored cameras, and will be regularly patrolled by Jeffco security and local law enforcement. Exterior building and grounds maintenance will be commensurate with occupied buildings.

Once a building or parcel of land has been deemed “surplus” by the Board, the disposition process will begin. Detailed property information and tours will be made available to the public via a “pre-proposal meeting” and an open invitation for Prequalification submissions will be made available on the website. Once open, intent-to-propose applications may be submitted by any person or organization and will not be contractually binding.

After the submission deadline, all usage proposals for the property will be reviewed by the Jeffco leadership team as well as the Property Disposition Advisory Committee. The advisory committee (including geographic-specific ad-hoc members) will score proposals against a rubric that, once developed, will be available publicly. Once proposals have been reviewed, contracting discussions will begin.

Although this committee has not yet been fully formed, the core advisory committee will be made up predominantly of community members and will work to accomplish the following tasks:

• Develop a proposal assessment framework
• Work with district staff to recruit and select site-specific ad-hoc committee members (two to three per site)

The core advisory committee members will be joined by site-specific ad-hoc committee members to accomplish the following:

• Review proposals received
• Using the established assessment framework, evaluate each proposal
• Recommend proposals to Jeffco’s leadership team

The core members of the committee will participate in every site’s recommendation-making process and will be comprised of the following:

• Two representatives from the District Accountability Committee (DAC):
  • Parker Brown
  • Carrie Mumma
• Two representatives from the Capital Asset Advisory Committee (CAAC):
  • Megan Castle
  • Heather Gasper
• Two representatives from the Financial Advisory Committee (FAC):
  • [To Be Determined Spring 2024]
  • Melissa Jamieson
• Two representatives from Jeffco staff:
  • Jeff Gatlin, Chief Operating Officer
  • Support: Ashlyn Maher, Project Coordinator, Strategic Initiatives
• One special advisor:
  • Jansen Tidmore, Jefferson County Economic Development Corporation

An additional two to three members from the nearby community will be added to the committee and will participate in the recommendation-making process for their local site. These ad-hoc committee members will be selected via an application process.

Because the voices of nearby community members are critical in determining the future use of Jeffco properties, the district is seeking people who live or work near surplus sites to serve as ad-hoc members of the advisory committee.

We have completed the selection process for Allendale and Zerger. We will post interest forms for future properties at the appropriate time.

Jeffco is seeking input from community members about the future use of surplus properties. The following opportunities exist to vocalize opinions and participate in the process:

• Attend a community engagement meeting. View the “Important Dates” section for dates and times.
• Sign up to receive email updates about community engagement opportunities relative to one or more surplus properties.
• Share feedback through the Property Disposition Community Voice form.