Financial Services

The Financial Services & Student Data division provides for the effective, transparent and timely management of the district’s resources. Our team includes the following functions:

Our Role in Supporting Schools and Departments

Office of the Chief Financial Officer

Accounting

Accounting provides rigorous focus on ensuring we are excellent stewards of taxpayer dollars, the district is adhering to policies and procedures, generally accepted accounting principles, and all applicable regulations from authoritative governing bodies.
Grants Accounting assists Jeffco departments and schools with grant applications and accounting for grant awards. Individual grant specialists can support with accounting, reimbursement requests and the preparation of financial reports.
Internal Audit provides independent, objective assurance and consulting services to improve district operations. The team helps Jeffco accomplish its objectives through systematic evaluation of governance, risk management and control processes.

Student Data & Privacy

Student Data Privacy provides guidance and training on federal and state regulations and district policy regarding student personal identifiable information (PII), records and disclosure.
Student Records Center is a repository for student academic files. The center oversees the archiving and release of academic and special education records, maintains the integrity of records and ensures compliance with laws and policy.

Enrollment Services

Enrollment Services provides training and support to schools and families on the enrollment and registration process in EnrollJeffco and online registration.
State law recognizes home-based education as a legitimate alternative to classroom attendance. The Home Based Education team collaborates with parents, manages enrollment of students into home-based education and collects data from parents as required by the state and Jeffco policy.

Financial Services Division Leadership Chart

Transparency: Publications & Reports

Financial Services Committees

Audit Oversight Committee

The Audit Committee was established by the Board of Education to fulfill the district’s responsibilities to carefully and responsibly manage money and assets per policy DIEA.

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Financial Advisory Committee (FAC)

The Financial Advisory Committee (FAC) was established in December 1999. The committee typically meets monthly to assist the Jeffco Board of Education in fulfilling its fiduciary advisory responsibilities per board policy GP-07.

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Jefferson County School Finance Corporation

The Jefferson County Schools Finance Corporation (JCSFC) is a nonprofit public benefit corporation organized to serve as a third-party conduit for the issuance of debt to borrow money (Lease-Revenue Obligations/Certificates of Participation).

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Services

Boundary Study

Jeffco’s 2023-24 boundary study seeks to better understand enrollment trends so the district operates as efficiently as possible and provides a high-quality education to all students.

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Financial Transparency

Jeffco provides a clear view of how tax dollars are spent and how the district operates. Use the searchable payment review database to track expenses and view salary schedules.

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Membership Projection Reports

The Jeffco Finance, Planning & Analysis department produces annual enrollment projections, an important tool used in district operations.

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Strategic Sourcing

The Strategic Sourcing department ensures that the products and services needed to operate Jeffco schools and departments meet district standards and are purchased at the best value.

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Student Fees

The Financial Services team helps schools establish fair and transparent fees, consistent with state statute.

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Student Records & Transcripts

The Student Records Center provides access to student records, verifying student enrollment status, data privacy and education verification.

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Student-Based Budgeting

Jeffco Public Schools provides budgetary resources to schools through a hybrid approach that combines student-based funds with staff that are allocated and funded from department budgets.

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